Digital Invitation Event Information Form

Client Digital Invitation Event Form

Client and Event Information

Client or Organization Name

Event Owner’s Role

Phone Number

Preferred Contact Method

Phone Call

Event Type

Specify the Event Type

Event Date

Day

Scheduled Start Time

Expected End Time

Event Venue

Expected Attendance

Guest Group

Men Only

Women Only

Mixed

Families with Children

How Did You Hear About Us?

Instagram

Referral from a Friend or Previous Client

Google

Other

Add Details if Possible

Selected Digital Invitation Package

Essential

Silver

Professional

Professional Plus

Invitations and Attendance

Number of Guests or Invitations the Client Plans to Send

Does the Client Need Attendance Confirmation?

Yes

Does the Client Need an Interactive Decline Option?

Yes

Does the Client Need an Entry Pass for Every Guest?

Yes

Does the Client Need VIP Entry Passes?

Yes

Does the Client Need an Entry and Invitation-Scanning Supervisor?

Yes

Should iEvent Manage Responses, Basic Enquiries, and Follow-Up?

Yes

Do You Want a Reminder for Guests Who Confirmed?

Yes

Send the Reminder Before

One Day

Two Days

Other

Do You Want a Reminder for Guests Who Have Not Responded?

Yes

Send the Reminder Before

Invitation Language

Arabic

English

Arabic and English

Notes About Invitation Copy and Language

Couple, Organization, or Event Name as It Should Appear

Host Name as It Should Appear on the Invitation

Visual Identity and Theme

Design and Visual Identity Details

Who Is Responsible for the Invitation Design?

iEvent

Client

Who Is Responsible for Entry-Pass Design?

iEvent

Client

Theme or Event Concept

Preferred Colors

Is There a Logo or Visual Identity to Follow? Add Notes or a Description

Venue Details and Restrictions

Event Location Details

Hall, Hotel, or Venue Name

City or Area

Location Link

Venue Type

Indoor

Outdoor

Indoor and Outdoor

Guest Entry Time

Setup Access Time

Guest Lists and Numbers

Guest Names and Phone Lists

We will help you choose the most suitable way to provide your guest list. You may use more than one option depending on your needs.

You can send a ready-made list in Excel or Google Sheets, send names and numbers as a text list, add guests individually through a dedicated data-collection link, or enter them directly through your system account. The iEvent team can also help you enter and compile the data.

How Will the Guest Lists Be Provided?

Ready-Made List

Send Separately through WhatsApp

Added by the Client

Other

Do You Need an Additional Sub-Account for Adding Guests?

Yes

Delivery Timing

What Is the Preferred Invitation Delivery Time?

Send Once

Send Continuously in Batches

Other

Invitation Sending Start Date

Permissions, Approvals, and Contacts

Person Responsible for Final Approval

People to Include in the Coordination WhatsApp Group

Event-Day Contact at the Venue